Have you ever stopped to think about how many systems you use, manage and monitor in your daily work? In an increasingly digital world, there are certainly plenty of them. Frustrations may be caused by the incompatibility of systems, usage issues, and choosing the right systems from many different options. Does this sound familiar?
What if someone told you that things can be made easier? It is possible – many daily tasks can be handled in the same place, so that the system itself notifies you when something is wrong or needs your attention. When something unexpected happens, days are busy, or you need to be aware of what is happening in different locations within your organization, Secapp is your reliable partner.
After reading this article, you will know how Secapp can help your organization handle multiple tasks and replace various systems with one unified solution.
Tackle various tasks with Secapp
In discussions, our customers are often surprised about how many systems Secapp can replace. For example, The Finnish Air Rescue Association handles multiple tasks, such as alerting, reporting and task coordination with Secapp. Without Secapp, these tasks would probably have to be handled with multiple different systems.
“If we didn’t have Secapp, we would have to use something else, possibly separate systems for all of these functions. The more applications you have that work in slightly different ways, the more difficult things get. Now that we handle three tasks with Secapp, it goes smoothly.” Arto Kupiainen, Head of Preparedness, The Finnish Air Rescue Association
In the South Savo Wellbeing Services County, Secapp has been widely used, for example, for filling work shifts, communication during disruptions, and securing lone workers. The organization’s goal has been to find one system through which various tasks can be handled, and this has been achieved with Secapp.
“Overall, we have been satisfied with the fact that a single system can handle multiple tasks, making it easier for staff since they don’t need to learn how to use multiple systems. As financial resources are limited, it is increasingly important that the systems in use serve users comprehensively and cost-effectively.” – Seppo Hujanen, Security Manager, South Savo Wellbeing Services County Eloisa
Next, we will delve deeper into how one system can manage multiple daily tasks within your organization.
Communicate reliably in everyday situations and crises
Secapp Smart Communications is a data secure alternative to consumer messaging applications, such as WhatsApp, Slack or Teams. Additionally, it’s a more cost effective way to communicate compared to text messages or phone calls. With Secapp Meet, you can replace Teams and Google Meet video calls with the same communication tool that is used for everyday and emergency communication.
All data shared through Secapp always remains owned and controlled by the customer, stored on servers located in Finland. You can securely share different kinds of content, such as photos, files and voice messages. In Secapp, you can manage contact information centrally and precisely define who is included in chat discussions and which information they can access. You can delete data centrally and remotely, or prevent access from a specific device, for example, if a device is lost. Secapp Chat also keeps work communications separate from personal communication.
DNA has recognized the significance of Secapp’s centralized user management and data security when it comes to reaching the right people and ensuring secure communication.
“If there are many different communication channels in use, there is a risk that the information will be scattered in different places. In that case, the contact information and contact persons won’t stay up-to-date, and communication easily slips into other chat-applications, which are not as secure, and the groups may include people who have already left the house.” – Tomas Lång, Head of Process Development and Authority services, DNA
Unlike in text messages, phone calls or WhatsApp messages, with Secapp, you’re safe to share sensitive or critical situational information knowing that it will remain secure and protected from third parties. This way, you stay up-to-date on what’s going on in your organization, its various locations, or other organizations relevant to the situation. All actions taken in Secapp are saved in the system, so it’s easy to review the progression of the situation both in real time and after the situation.
Read more and see the comparison table about how Secapp’s data security compares to other common tools of communication.
Ensure reaching individuals
How does your organization quickly communicate announcements concerning the whole personnel or ensure that information about an emergency situation immediately reaches all essential people?
With Secapp, everyday notifications and alerts in crisis situations can be delivered even 90% faster compared to traditional phone call and text message chains, emails or instant messaging applications. This way, you ensure that information about a threatening individual or fire is communicated immediately, or that everyone is aware of an upcoming maintenance break.
Features like message targeting, bypassing silent mode, and message templates make alerting more effortless and reliable. You save both time and money.
For example, the Radiation and Nuclear Safety Authority of Finland replaced its former SMS-based alerting systems with Secapp. One reason for this was costs, which remain reasonable when using Secapp, but can increase significantly with SMS-based systems as the number of sent messages increases. With Secapp, communication flows smoothly even across organizational boundaries.
“We selected Secapp because it was the most functional, safest and most cost-effective solution for our needs.” Antero Kuusi, Senior Inspector of Emergency Preparedness Services, the Radiation and Nuclear Safety Authority of Finland
Find substitutes for work shifts
In many organizations, there’s often a need to call substitutes or on-call personnel to work, for example, in cases of illness, rush situations, accidents, or situations requiring maintenance staff.
Finding suitable workers to fill in, however, is not always easy and calling them can take up a lot of time and money. This reduces the capability of the person filling the shift to focus on other important work tasks at hand. In a situation where every second matters – for example, in a hospital environment where sufficient staffing levels need to be ensured for patient safety – delays can have serious consequences.
With Secapp, filling shifts is straightforward and the communication related to work shift alerts is automated. Confirmations for the person who got the shift and other recipients can be automated, freeing up time for other work tasks. The recipients of work shift alerts can be selected, for example, based on required skills. You can also target shifts only to those who want extra shifts, so that the wishes of employees are considered better.
After the Kalajoki wildfire broke out in 2021, Secapp was the Jokilaaksot Rescue Service Department’s way of quickly reaching personnel and calling them to the scene.
“We obviously had a huge need to alert our people to the scene from the 23 fire stations in our region. Secapp was the only channel through which we reached them all fast, also getting replies whether they were able to participate or not. We also used Secapp to share information on how the operation was progressing. We did not have any other system that would have worked as good and fast. Fortunately, we had Secapp.” – Harri Huumo, Chief Information Security Officer, Jokilaaksot Rescue Service Department
Simplify data management
With Secapp’s reporting and documentation features, you can manage your organization’s data more smoothly and replace separate digital or paper documents. You can, for example, maintain site and device information safely and transfer your organization’s crisis action cards into digital checklists. Secapp’s checklists are also suitable for different routine tasks, such as installations and daily inspections. All this can be easily done using a mobile device on the go or via a computer browser.
Secapp also helps you to take your organization’s readiness and preparedness plans into practice. Instead of storing information about plans and actions in separate Excel documents, you can use Secapp’s preparedness tools to fill in information in advance, for example in message templates and checklists. This way, the needed information is already in one system when an unexpected situation occurs.
In many wellbeing service counties, Secapp has replaced the medication inventory and weekly inspections previously managed through Excel, email or Webropol. With the mobile application conveniently at hand, information can be entered directly which saves time instead of having to write it down twice – first on a notepad, later in Excel. Additionally, Secapp automatically forwards information about missing supplies to those responsible for refilling them. This way, there is no need to send the information separately via another channel. Communication is both secure and efficient.
Through Secapp reports, The National Intensive Care Coordinating Office in Kuopio has been able to gather information and build better situational awareness during the Covid-19 pandemic.
“For example, we have gathered contact information, planned activities for patient transfers, and mapped available equipment for intensive care.” – Eija Vaskelainen, Sari Rahikainen, Sonja Julkunen, and Elina Halonen, nurses, Kuopio University Hospital.
Many possibilities
Did reading this article spark ideas on how Secapp could help your organization? Or do you want to hear more about the benefits of Secapp?
In this article, we have covered many of Secapp’s use cases, but the possibilities don’t end there. Book a demo, so we can discuss together how Secapp can enhance your operations. You can also read more about our use cases here.
Have you ever stopped to think about how many systems you use, manage and monitor in your daily work? In an increasingly digital world, there are certainly plenty of them. Frustrations may be caused by the incompatibility of systems, usage issues, and choosing the right systems from many different options. Does this sound familiar?
What if someone told you that things can be made easier? It is possible – many daily tasks can be handled in the same place, so that the system itself notifies you when something is wrong or needs your attention. When something unexpected happens, days are busy, or you need to be aware of what is happening in different locations within your organization, Secapp is your reliable partner.
After reading this article, you will know how Secapp can help your organization handle multiple tasks and replace various systems with one unified solution.
Tackle various tasks with Secapp
In discussions, our customers are often surprised about how many systems Secapp can replace. For example, The Finnish Air Rescue Association handles multiple tasks, such as alerting, reporting and task coordination with Secapp. Without Secapp, these tasks would probably have to be handled with multiple different systems.
“If we didn’t have Secapp, we would have to use something else, possibly separate systems for all of these functions. The more applications you have that work in slightly different ways, the more difficult things get. Now that we handle three tasks with Secapp, it goes smoothly.” Arto Kupiainen, Head of Preparedness, The Finnish Air Rescue Association
In the South Savo Wellbeing Services County, Secapp has been widely used, for example, for filling work shifts, communication during disruptions, and securing lone workers. The organization’s goal has been to find one system through which various tasks can be handled, and this has been achieved with Secapp.
“Overall, we have been satisfied with the fact that a single system can handle multiple tasks, making it easier for staff since they don’t need to learn how to use multiple systems. As financial resources are limited, it is increasingly important that the systems in use serve users comprehensively and cost-effectively.” – Seppo Hujanen, Security Manager, South Savo Wellbeing Services County Eloisa
Next, we will delve deeper into how one system can manage multiple daily tasks within your organization.
Communicate reliably in everyday situations and crises
Secapp Smart Communications is a data secure alternative to consumer messaging applications, such as WhatsApp, Slack or Teams. Additionally, it’s a more cost effective way to communicate compared to text messages or phone calls. With Secapp Meet, you can replace Teams and Google Meet video calls with the same communication tool that is used for everyday and emergency communication.
All data shared through Secapp always remains owned and controlled by the customer, stored on servers located in Finland. You can securely share different kinds of content, such as photos, files and voice messages. In Secapp, you can manage contact information centrally and precisely define who is included in chat discussions and which information they can access. You can delete data centrally and remotely, or prevent access from a specific device, for example, if a device is lost. Secapp Chat also keeps work communications separate from personal communication.
DNA has recognized the significance of Secapp’s centralized user management and data security when it comes to reaching the right people and ensuring secure communication.
“If there are many different communication channels in use, there is a risk that the information will be scattered in different places. In that case, the contact information and contact persons won’t stay up-to-date, and communication easily slips into other chat-applications, which are not as secure, and the groups may include people who have already left the house.” – Tomas Lång, Head of Process Development and Authority services, DNA
Unlike in text messages, phone calls or WhatsApp messages, with Secapp, you’re safe to share sensitive or critical situational information knowing that it will remain secure and protected from third parties. This way, you stay up-to-date on what’s going on in your organization, its various locations, or other organizations relevant to the situation. All actions taken in Secapp are saved in the system, so it’s easy to review the progression of the situation both in real time and after the situation.
Read more and see the comparison table about how Secapp’s data security compares to other common tools of communication.
Ensure reaching individuals
How does your organization quickly communicate announcements concerning the whole personnel or ensure that information about an emergency situation immediately reaches all essential people?
With Secapp, everyday notifications and alerts in crisis situations can be delivered even 90% faster compared to traditional phone call and text message chains, emails or instant messaging applications. This way, you ensure that information about a threatening individual or fire is communicated immediately, or that everyone is aware of an upcoming maintenance break.
Features like message targeting, bypassing silent mode, and message templates make alerting more effortless and reliable. You save both time and money.
For example, the Radiation and Nuclear Safety Authority of Finland replaced its former SMS-based alerting systems with Secapp. One reason for this was costs, which remain reasonable when using Secapp, but can increase significantly with SMS-based systems as the number of sent messages increases. With Secapp, communication flows smoothly even across organizational boundaries.
“We selected Secapp because it was the most functional, safest and most cost-effective solution for our needs.” Antero Kuusi, Senior Inspector of Emergency Preparedness Services, the Radiation and Nuclear Safety Authority of Finland
Find substitutes for work shifts
In many organizations, there’s often a need to call substitutes or on-call personnel to work, for example, in cases of illness, rush situations, accidents, or situations requiring maintenance staff.
Finding suitable workers to fill in, however, is not always easy and calling them can take up a lot of time and money. This reduces the capability of the person filling the shift to focus on other important work tasks at hand. In a situation where every second matters – for example, in a hospital environment where sufficient staffing levels need to be ensured for patient safety – delays can have serious consequences.
With Secapp, filling shifts is straightforward and the communication related to work shift alerts is automated. Confirmations for the person who got the shift and other recipients can be automated, freeing up time for other work tasks. The recipients of work shift alerts can be selected, for example, based on required skills. You can also target shifts only to those who want extra shifts, so that the wishes of employees are considered better.
After the Kalajoki wildfire broke out in 2021, Secapp was the Jokilaaksot Rescue Service Department’s way of quickly reaching personnel and calling them to the scene.
“We obviously had a huge need to alert our people to the scene from the 23 fire stations in our region. Secapp was the only channel through which we reached them all fast, also getting replies whether they were able to participate or not. We also used Secapp to share information on how the operation was progressing. We did not have any other system that would have worked as good and fast. Fortunately, we had Secapp.” – Harri Huumo, Chief Information Security Officer, Jokilaaksot Rescue Service Department
Simplify data management
With Secapp’s reporting and documentation features, you can manage your organization’s data more smoothly and replace separate digital or paper documents. You can, for example, maintain site and device information safely and transfer your organization’s crisis action cards into digital checklists. Secapp’s checklists are also suitable for different routine tasks, such as installations and daily inspections. All this can be easily done using a mobile device on the go or via a computer browser.
Secapp also helps you to take your organization’s readiness and preparedness plans into practice. Instead of storing information about plans and actions in separate Excel documents, you can use Secapp’s preparedness tools to fill in information in advance, for example in message templates and checklists. This way, the needed information is already in one system when an unexpected situation occurs.
In many wellbeing service counties, Secapp has replaced the medication inventory and weekly inspections previously managed through Excel, email or Webropol. With the mobile application conveniently at hand, information can be entered directly which saves time instead of having to write it down twice – first on a notepad, later in Excel. Additionally, Secapp automatically forwards information about missing supplies to those responsible for refilling them. This way, there is no need to send the information separately via another channel. Communication is both secure and efficient.
Through Secapp reports, The National Intensive Care Coordinating Office in Kuopio has been able to gather information and build better situational awareness during the Covid-19 pandemic.
“For example, we have gathered contact information, planned activities for patient transfers, and mapped available equipment for intensive care.” – Eija Vaskelainen, Sari Rahikainen, Sonja Julkunen, and Elina Halonen, nurses, Kuopio University Hospital.
Many possibilities
Did reading this article spark ideas on how Secapp could help your organization? Or do you want to hear more about the benefits of Secapp?
In this article, we have covered many of Secapp’s use cases, but the possibilities don’t end there. Book a demo, so we can discuss together how Secapp can enhance your operations. You can also read more about our use cases here.
